Registration
Those entitled to apply to be on the register will be health and safety consultants who are members of a recognised participating professional body and who meet the criteria set out in eligibility. Those eligible will be registered for 12 months from the date of notification of a successful application. Inclusion on the register may be subject to such conditions as those administering the scheme consider appropriate. The final decision on whether an individual meets the eligibility criteria and is suitable to be included on the register, and any conditions to be attached, will be taken by the professional body to which the consultant belongs.
Website content
OSHCR will be updated regularly. Those administering the scheme will make every effort to ensure that the information on the register is correct, they cannot accept any responsibility for the accuracy of the content. It is the responsibility of consultants appearing on the Register to check that their details are correct and notify the OSHCR website of any relevant changes of circumstances or incorrect information to enquiries@oshcr.org.
Data Protection Act and Privacy
All information on and provided to the OSHCR website is subject to the Data Protection Act 1998. HSE is providing the administrative support for the database, acting as the organisation in control of the processing of applications to join the register. All applicants to the OSHCR scheme consent to their details being shared with their appropriate professional body/ bodies to verify their status.
The scheme may also share details with other regulators and enforcing authorities, who will hold that information in accordance with their statutory duties under the Data Protection Act and the Freedom of Information Act 2000.
Retention, Review and Disposal of Information
After each online application form is submitted to OSHCR, details will be shared with the participating professional bodies to validate an applicant’s member status and other relevant details. Application details will be published on the OSHCR website. To apply to be included on the register, each applicant must consent to the publication on the OSHCR website of this information.
HSE and other regulators and enforcing authorities with an interest in the operation of the scheme will have access to the information you provide for regulatory purposes. Where information is held by, or on behalf of, a public authority within the meaning of the Freedom of Information Act 2000, the Act will apply.
The information will not be used by OSHCR for any other purpose, and will not be shared with third parties except as allowed or required by law. Personal information will only be processed in accordance with the Data Protection Act 1998.
Complaints
All complaints relating to a health and safety consultant’s information, advice or activities should be directed to enquiries@oshcr.org . Complaints about a decision to include or not to include a consultant on the OSHCR, or about any conditions attached to inclusion, should also be directed to enquiries@oshcr.org.
Disclaimer
Every effort is made to ensure that the information provided on this site is accurate and up to date, but no legal responsibility is accepted for any errors, omissions or misleading statements.
Payment and Refund information
There is a fee for applying to join the register. This fee is for the application process and not for joining the register. If your application is unsuccessful, the fee is non-refundable. However if you decide within 7 days of submitting your application that you no longer want to continue with it, you may apply for a refund by emailing enquiries@oshcr.org. Payment can only be made online with a debit or credit card.
Your payment will be handled by WorldPay payments service who accept the following payment methods
Company details
OSHCR Ltd
Company Registration Number 07498386
Place of Registration - England
www.oshcr.org
OSHCR,
PO Box 169,
Redgrave Court,
Merton Road,
Bootle,
Liverpool,
L20 7WU
Telephone number – 0151 951 3590
Email address – enquiries@oshcr.org
Changes to the privacy statement
If this privacy policy changes in any way, we will place an updated version on this page.
OSHCR Data and Record retention Policy
The information stored in the OSHCR database is a valuable asset. The importance of proper data control is recognised in the effective and efficient operation of the database. A data and record retention policy is in place to assist with managing consultants’ information.
To comply with the principles of the Data Protection Act 1988, records containing personal data must be:
- Stored appropriately having regard to the sensitivity and confidentiality recorded
- Retrievable and easily traced
- Retained for only as long as is necessary
- Disposed of appropriately to prevent them falling into the hands of unauthorised personnel
Application of the Data and Record Retention Policy
This policy applies to all electronic media used to store consultants’ personal details and information, which mainly involves their electronic, on-line application form details. The period of retention for any stored data, only commences when the data is finished with, or is no longer being actively pursued.
All on-line application information will be stored securely, taking into consideration the frequency with which access is required and the retention period allocated. All electronic application forms and the information consultants supply are held within the OSHCR database and there are no paper copies. Any on-line applications not being progressed will be stored electronically in a separate area of the OSHCR database. These registrations will be held for a specified period in accordance with the table at Annex A, (please see details below). After the specified period, the records will be deleted from the OSHCR database. This includes partially completed application forms, which have not been progressed any further. The table at Annex A also sets out retention periods for other types of information.
Retention Statement
Applications and personal information will not be kept for longer than is necessary. This principle finds statutory form in the Data Protection Act 1998, which requires that personal data processed for any purpose 'shall not be kept for longer than is necessary for that purpose'.
The data retention periods are calculated in accordance with the recommendations given by the National Audit Office. No data or application information will be retained for more than 6 years unless a good reason for longer retention can be demonstrated. Reasons for longer retention include the following:
- Statute requires retention for a longer period
- The record contains information relevant to legal action which has been started or is in contemplation
- Whenever there is a possibility of litigation, the records and information that are likely to be affected should not be amended or disposed of, until the threat of litigation has been removed
- The records relate to consultants who have provided unsatisfactory service and are under investigation by their professional body.
Destruction and Disposal Statement
All information of a confidential or sensitive nature will be securely destroyed when it is no longer required. This ensures compliance with the Data Protection Act 1988.
Destruction and Disposal Procedures
When destroying information relating to OSHCR applications, due regard will be given to confidentiality of the content relating to consultants information. In particular, we will:
- Establish and maintain a register of all records which are disposed of
- Ensure electronic records for disposal are ‘securely wiped’ from the OSHCR database
Annex A
| Function | Standard retention period | Date retention period starts |
|---|---|---|
| Registration confirmation e-mail | 1 Year | 1 year from the date the e-mail was sent |
| Acknowledgement of receipt of application form e-mail | 1 Year | 1 year from the date the e-mail was sent |
| Payment confirmation e-mail | 6 Years | 6 years from the date the payment is received as required for finance audit |
| Previous years completed application form | 2 Years | 2 years from the date the renewal application is made |
| Completed Status check templates | 2 Years | 2 years from the date the check is made |
| Queries and reply e-mails | 2 Years | 2 years from the date the query is received |
| New user registration | 1 Year | 1 year from the date the registration was made |
| Application in progress | 1 Year | 1 year from the date the application was last updated |
| Application renewal expired | 2 Years | 2 years from the expired renewal date |
| Application suspended pending investigation | 2 Years | 2 years from the date the investigation is completed |
| Application rejected | 2 Years | 2 years from the date the rejection notification is sent |
| Application withdrawn | 2 Years | 2 years from the date the application withdrawn notification is sent |
