Terms and Conditions of Use for Business Users

Your OSHCR Account

An OSHCR account is required to access recognised-user only areas of this website, including Registered Consultants’ contact details.

Please read these Terms and Conditions of Use for Users of the OSHCR website. By creating a User account you confirm that you will abide by the terms set out below.

Website content

You agree that Registered Consultants’ profile data and contact details as published on the Register will be used for legitimate business purposes only. Any User reported for inappropriate conduct will be blocked from the website.

OSHCR will be updated regularly. Those administering the scheme will make every effort to ensure that the information on the Register is correct, they cannot accept any responsibility for the accuracy of the content. It is the responsibility of Consultants appearing on the Register to keep their profile data up to date, and to notify OSHCR of any relevant changes of circumstances or incorrect information by contacting support@oshcr.org.

Data Protection Act and Privacy

All information on and provided to the OSHCR website is subject to the Data Protection Act 1998. Heriot Hughes Limited is providing the administrative support for the database, acting as the organisation in control of the processing of applications to join the Register.

Your email address and personal details will be stored in a secure database. This information is considered confidential and will not be sold, shared or rented to any third party.

You will receive a verification email upon creating your account. Password reset links can be requested through the website and will be sent to you by email. You will not receive any further communication from OSHCR unless you sign-up to the newsletter or to receive notifications, alerts or other services.

Retention, Review and Disposal of Information

Your information will not be used by OSHCR for any other purpose, and will not be shared with third parties except as allowed or required by law. Personal information will only be processed in accordance with the Data Protection Act 1998.

Disclaimer

Every effort is made to ensure that the information provided on this site is accurate and up to date, but no legal responsibility is accepted for any errors, omissions or misleading statements.

Company details

OSHCR Ltd
Company Registration Number 07498386
Place of Registration – England
www.oshcr.org

OSHCR
Heriot Hughes Chartered Accountants
42 Crosby Road North
Crosby
Liverpool
L22 4QQ

Telephone number – 0151 920 5832
Email address – support@oshcr.org

Changes to the privacy statement

If this privacy policy changes in any way, we will place an updated version on this page.

OSHCR Data and Record retention Policy

The information stored in the OSHCR database is a valuable asset. The importance of proper data control is recognised in the effective and efficient operation of the database. A data and record retention policy is in place to assist with managing Consultants’ and Users’ information.

To comply with the principles of the Data Protection Act 1988, records containing personal data must be:

  • Stored appropriately having regard to the sensitivity and confidentiality recorded
  • Retrievable and easily traced
  • Retained for only as long as is necessary
  • Disposed of appropriately to prevent them falling into the hands of unauthorised personnel

Application of the Data and Record Retention Policy

This policy applies to all electronic media used to store users’ personal details and information. The period of retention for any stored data, only commences when the data is finished with, or is no longer being actively pursued.

All on-line application information will be stored securely, taking into consideration the frequency with which access is required and the retention period allocated. All information supplied is held within the OSHCR database and there are no paper copies.

Retention Statement

Personal information will not be kept for longer than is necessary. This principle finds statutory form in the Data Protection Act 1998, which requires that personal data processed for any purpose ‘shall not be kept for longer than is necessary for that purpose’.

The data retention periods are calculated in accordance with the recommendations given by the National Audit Office. No data or application information will be retained for more than 6 years unless a good reason for longer retention can be demonstrated. Reasons for longer retention include the following:

  • Statute requires retention for a longer period
  • The record contains information relevant to legal action which has been started or is in contemplation
  • Whenever there is a possibility of litigation, the records and information that are likely to be affected should not be amended or disposed of, until the threat of litigation has been removed
  • The records relate to consultants who have provided unsatisfactory service and are under investigation by their professional body.

Destruction and Disposal Statement

All information of a confidential or sensitive nature will be securely destroyed when it is no longer required. This ensures compliance with the Data Protection Act 1988.

Destruction and Disposal Procedures

When destroying information relating to OSHCR website accounts, due regard will be given to confidentiality of the content. In particular, we will:

  • Establish and maintain a register of all records which are disposed of
  • Ensure electronic records for disposal are ‘securely wiped’ from the OSHCR database