Terms and Conditions – Joining the Register

For terms of use for website users, please go to oshcr.org/about/user-terms.


Those entitled to apply to be on the register will be health and safety consultants who are members of a recognised participating professional body and who meet the criteria set out in eligibility. Those eligible will be registered for 12 months from the date of payment of the administration fee.

Inclusion on the register may be subject to such conditions as those administering the scheme consider appropriate. The final decision on whether an individual meets the eligibility criteria and is suitable to be included on the register, and any conditions to be attached, will be taken by the professional body to which the consultant belongs. A professional body may remove a consultant from the register at any time by notifying OSHCR that the consultant is no longer eligible.

If a consultant’s PI insurance has expired, their profile will be removed from the register until new details have been uploaded. Any consultant found to have entered invalid details will be removed from the register while this is investigated.

Website content

The OSHCR website will be updated regularly. Those administering the scheme will make every effort to ensure that the information on the Register is correct, they cannot accept any responsibility for the accuracy of the content. It is the responsibility of consultants appearing on the Register to keep their profile data up to date, and to notify OSHCR of any relevant changes of circumstances or incorrect information by contacting support@oshcr.org.

Data Protection Act and Privacy

All information on and provided to the OSHCR website is subject to the Data Protection Act 1998. Heriot Hughes Limited is providing the administrative support for the database, acting as the organisation in control of the processing of applications to join the register. All applicants to the OSHCR scheme consent to their details being shared with their appropriate professional body/ bodies to verify their status.

Retention, Review and Disposal of Information

After each online application form is submitted to OSHCR, details will be shared with the participating professional bodies to validate an applicant’s member status and other relevant details. Registration details will be published on the OSHCR website. To apply to be included on the register, each applicant must consent to the publication on the OSHCR website of this information.

The information will not be used by OSHCR for any other purpose, and will not be shared with third parties except as allowed or required by law. Personal information will only be processed in accordance with the Data Protection Act 1998.


Every effort is made to ensure that the information provided on this site is accurate and up to date, but no legal responsibility is accepted for any errors, omissions or misleading statements.

Payment and Refund information

There is a fee for applying to join the register. This fee is for the application process and not for joining the register. If your application is unsuccessful, the fee is non-refundable. However if you decide within 7 days of submitting your application that you no longer want to continue with it, you may apply for a refund by emailing support@oshcr.org. Payment can only be made online with a debit or credit card.

Your payment will be handled by WorldPay payments service who accept the following payment methods:

VISA Electron

Company details

Company Registration Number 07498386
Place of Registration – England

Heriot Hughes Chartered Accountants,
42 Crosby Road North,
L22 4QQ

Telephone number – 0151 920 5832

Email address – support@oshcr.org

Changes to the privacy statement

If this privacy policy changes in any way, we will place an updated version on this page.

OSHCR Data and Record retention Policy

The information stored in the OSHCR database is a valuable asset. The importance of proper data control is recognised in the effective and efficient operation of the database. A data and record retention policy is in place to assist with managing consultants’ information.

To comply with the principles of the Data Protection Act 1988, records containing personal data must be:

  • Stored appropriately having regard to the sensitivity and confidentiality recorded
  • Retrievable and easily traced
  • Retained for only as long as is necessary
  • Disposed of appropriately to prevent them falling into the hands of unauthorised personnel

Application of the Data and Record Retention Policy

This policy applies to all electronic media used to store consultants’ personal details and information, which mainly involves their electronic, on-line application form details. The period of retention for any stored data, only commences when the data is finished with, or is no longer being actively pursued.

All on-line application information will be stored securely, taking into consideration the frequency with which access is required and the retention period allocated. All electronic application forms and the information consultants supply are held within the OSHCR database and there are no paper copies. Any on-line applications not being progressed will be stored electronically in a separate area of the OSHCR database. These registrations will be held for a specified period in accordance with the table at Annex A, (please see details below). After the specified period, the records will be deleted from the OSHCR database. This includes partially completed application forms, which have not been progressed any further. The table at Annex A also sets out retention periods for other types of information.

Retention Statement

Applications and personal information will not be kept for longer than is necessary. This principle finds statutory form in the Data Protection Act 1998, which requires that personal data processed for any purpose ‘shall not be kept for longer than is necessary for that purpose’.

The data retention periods are calculated in accordance with the recommendations given by the National Audit Office. No data or application information will be retained for more than 6 years unless a good reason for longer retention can be demonstrated. Reasons for longer retention include the following:

  • Statute requires retention for a longer period
  • The record contains information relevant to legal action which has been started or is in contemplation
  • Whenever there is a possibility of litigation, the records and information that are likely to be affected should not be amended or disposed of, until the threat of litigation has been removed
  • The records relate to consultants who have provided unsatisfactory service and are under investigation by their professional body.

Destruction and Disposal Statement

All information of a confidential or sensitive nature will be securely destroyed when it is no longer required. This ensures compliance with the Data Protection Act 1988.

Destruction and Disposal Procedures

When destroying information relating to OSHCR applications, due regard will be given to confidentiality of the content relating to consultants information. In particular, we will:

  • Establish and maintain a register of all records which are disposed of
  • Ensure electronic records for disposal are ‘securely wiped’ from the OSHCR database

Annex A

Function Standard retention period Date retention period starts
Registration confirmation e-mail 1 Year 1 year from the date the e-mail was sent
Acknowledgement of receipt of application form e-mail 1 Year 1 year from the date the e-mail was sent
Payment confirmation e-mail 6 Years 6 years from the date the payment is received as required for finance audit
Previous years completed application form 2 Years 2 years from the date the renewal application is made
Completed Status check templates 2 Years 2 years from the date the check is made
Queries and reply e-mails 2 Years 2 years from the date the query is received
New user registration 1 Year 1 year from the date the registration was made
Application in progress 1 Year 1 year from the date the application was last updated
Application renewal expired 2 Years 2 years from the expired renewal date
Application suspended pending investigation 2 Years 2 years from the date the investigation is completed
Application rejected 2 Years 2 years from the date the rejection notification is sent
Application withdrawn 2 Years 2 years from the date the application withdrawn notification is sent